{"id":160136,"date":"2025-09-29T17:58:18","date_gmt":"2025-09-29T17:58:18","guid":{"rendered":"https:\/\/www.dpsa.gov.za\/ethicsofficerguide\/?page_id=160136"},"modified":"2025-11-28T08:29:05","modified_gmt":"2025-11-28T08:29:05","slug":"other-role-players","status":"publish","type":"page","link":"https:\/\/www.dpsa.gov.za\/ethicsofficerguide\/other-role-players\/","title":{"rendered":"Other role-players"},"content":{"rendered":"<div class=\"wpb-content-wrapper\"><p>[vc_row row_height_percent=&#8221;0&#8243; override_padding=&#8221;yes&#8221; h_padding=&#8221;2&#8243; top_padding=&#8221;4&#8243; bottom_padding=&#8221;4&#8243; back_color=&#8221;color-159887&#8243; back_image=&#8221;159229&#8243; back_repeat=&#8221;no-repeat&#8221; back_position=&#8221;center top&#8221; overlay_alpha=&#8221;0&#8243; equal_height=&#8221;yes&#8221; gutter_size=&#8221;2&#8243; column_width_use_pixel=&#8221;yes&#8221; border_color=&#8221;color-210407&#8243; border_style=&#8221;solid&#8221; preserve_border=&#8221;yes&#8221; preserve_border_tablet=&#8221;yes&#8221; preserve_border_mobile=&#8221;yes&#8221; shift_y=&#8221;0&#8243; z_index=&#8221;0&#8243; bottom_divider=&#8221;gradient&#8221; auto_height_device=&#8221;yes&#8221; content_parallax=&#8221;0&#8243; uncode_shortcode_id=&#8221;504398&#8243; back_color_type=&#8221;uncode-palette&#8221; el_class=&#8221;home-header with-corners unradius-lg&#8221; back_size=&#8221;cover&#8221; border_color_type=&#8221;uncode-palette&#8221;][vc_column column_width_percent=&#8221;100&#8243; position_vertical=&#8221;middle&#8221; gutter_size=&#8221;2&#8243; style=&#8221;dark&#8221; overlay_alpha=&#8221;50&#8243; radius=&#8221;std&#8221; shift_x=&#8221;0&#8243; shift_y=&#8221;0&#8243; shift_y_down=&#8221;0&#8243; z_index=&#8221;0&#8243; medium_width=&#8221;0&#8243; mobile_width=&#8221;0&#8243; width=&#8221;1\/1&#8243; uncode_shortcode_id=&#8221;704997&#8243;][vc_row_inner row_inner_height_percent=&#8221;0&#8243; overlay_alpha=&#8221;50&#8243; equal_height=&#8221;yes&#8221; gutter_size=&#8221;3&#8243; shift_y=&#8221;0&#8243; z_index=&#8221;0&#8243; limit_content=&#8221;&#8221; uncode_shortcode_id=&#8221;184197&#8243;][vc_column_inner column_width_percent=&#8221;100&#8243; position_vertical=&#8221;middle&#8221; gutter_size=&#8221;2&#8243; overlay_alpha=&#8221;50&#8243; shift_x=&#8221;0&#8243; shift_y=&#8221;0&#8243; shift_y_down=&#8221;0&#8243; z_index=&#8221;0&#8243; medium_width=&#8221;5&#8243; mobile_width=&#8221;7&#8243; width=&#8221;1\/2&#8243; uncode_shortcode_id=&#8221;114043&#8243;][vc_custom_heading text_color=&#8221;color-jevc&#8221; heading_semantic=&#8221;h1&#8243; text_size=&#8221;fontsize-210105&#8243; text_weight=&#8221;600&#8243; text_height=&#8221;fontheight-179065&#8243; text_space=&#8221;fontspace-111509&#8243; css_animation=&#8221;alpha-anim&#8221; uncode_shortcode_id=&#8221;107046&#8243; text_color_type=&#8221;uncode-palette&#8221;]<span style=\"color: #e0c26a;\">Other<\/span> role-players[\/vc_custom_heading][vc_custom_heading text_color=&#8221;color-xsdn&#8221; text_size=&#8221;h3&#8243; text_weight=&#8221;300&#8243; text_space=&#8221;fontspace-111509&#8243; css_animation=&#8221;alpha-anim&#8221; uncode_shortcode_id=&#8221;799973&#8243; text_color_type=&#8221;uncode-palette&#8221;]Outlining the range of other role-players in an organisation who can support the ethics office.[\/vc_custom_heading][\/vc_column_inner][vc_column_inner column_width_percent=&#8221;100&#8243; position_vertical=&#8221;middle&#8221; align_horizontal=&#8221;align_center&#8221; gutter_size=&#8221;3&#8243; overlay_alpha=&#8221;50&#8243; shift_x=&#8221;0&#8243; shift_y=&#8221;0&#8243; shift_y_down=&#8221;0&#8243; z_index=&#8221;0&#8243; medium_visibility=&#8221;yes&#8221; medium_width=&#8221;3&#8243; mobile_visibility=&#8221;yes&#8221; mobile_width=&#8221;7&#8243; width=&#8221;1\/2&#8243; uncode_shortcode_id=&#8221;213353&#8243;][\/vc_column_inner][\/vc_row_inner][\/vc_column][\/vc_row][vc_row row_height_percent=&#8221;0&#8243; override_padding=&#8221;yes&#8221; h_padding=&#8221;2&#8243; top_padding=&#8221;2&#8243; bottom_padding=&#8221;3&#8243; overlay_alpha=&#8221;50&#8243; gutter_size=&#8221;2&#8243; column_width_use_pixel=&#8221;yes&#8221; shift_y=&#8221;0&#8243; z_index=&#8221;0&#8243; top_divider=&#8221;gradient&#8221; bottom_divider=&#8221;step&#8221; content_parallax=&#8221;0&#8243; column_width_pixel=&#8221;1444&#8243; uncode_shortcode_id=&#8221;201202&#8243; el_id=&#8221;who-is-the-guide-for&#8221; el_class=&#8221;tabs-content-row&#8221;][vc_column column_width_percent=&#8221;100&#8243; gutter_size=&#8221;2&#8243; override_padding=&#8221;yes&#8221; column_padding=&#8221;0&#8243; overlay_alpha=&#8221;50&#8243; shift_x=&#8221;0&#8243; shift_y=&#8221;0&#8243; shift_y_down=&#8221;0&#8243; z_index=&#8221;0&#8243; medium_width=&#8221;7&#8243; mobile_width=&#8221;7&#8243; css_animation=&#8221;alpha-anim&#8221; width=&#8221;1\/1&#8243; uncode_shortcode_id=&#8221;821232&#8243;][vc_row_inner][vc_column_inner column_width_percent=&#8221;100&#8243; gutter_size=&#8221;3&#8243; back_color=&#8221;color-xsdn&#8221; overlay_alpha=&#8221;50&#8243; radius=&#8221;lg&#8221; shift_x=&#8221;0&#8243; shift_y=&#8221;0&#8243; shift_y_down=&#8221;0&#8243; z_index=&#8221;0&#8243; medium_width=&#8221;0&#8243; mobile_width=&#8221;0&#8243; width=&#8221;1\/1&#8243; uncode_shortcode_id=&#8221;125906&#8243; back_color_type=&#8221;uncode-palette&#8221;][vc_column_text uncode_shortcode_id=&#8221;332139&#8243;]Ethics is everyone\u2019s business, and not just the business of the ethics office. In most cases, the ethics office is a small unit with very little capacity, or ethics functions are implemented by people who have other responsibilities to take care of as well. There is a range of other role-players in an organisation who can support the ethics office. In this section, we look at the role of ethics ambassadors and ethics enablers.[\/vc_column_text][\/vc_column_inner][\/vc_row_inner][vc_tabs vertical=&#8221;yes&#8221; history=&#8221;yes&#8221; typography=&#8221;advanced&#8221; tab_custom_size=&#8221;yes&#8221; tab_size=&#8221;4&#8243; tab_gap=&#8221;2&#8243; custom_padding=&#8221;yes&#8221; gutter_tab=&#8221;1&#8243; active_bg_color=&#8221;color-xsdn&#8221; active_txt_color=&#8221;color-jevc&#8221; radius=&#8221;std&#8221; tab_tablet_bp=&#8221;yes&#8221; accordion_bp=&#8221;yes&#8221; titles_font=&#8221;font-524569&#8243; titles_size=&#8221;h3&#8243; titles_weight=&#8221;600&#8243; gutter_simple=&#8221;1&#8243; uncode_shortcode_id=&#8221;197848&#8243; active_txt_color_type=&#8221;uncode-palette&#8221; el_class=&#8221;special-tabs&#8221; active_bg_color_type=&#8221;uncode-palette&#8221;][vc_tab icon=&#8221;fa fa-arrow-right2&#8243; icon_position=&#8221;right&#8221; icon_size=&#8221;sm&#8221; gutter_size=&#8221;2&#8243; column_padding=&#8221;0&#8243; title=&#8221;Ethics Ambassadors (Optional)&#8221; tab_id=&#8221;1671538525849-0-916728286254621758979986374&#8243; slug=&#8221;Ethics Ambassadors (Optional)&#8221;][vc_column_text uncode_shortcode_id=&#8221;547604&#8243;]Some organisations choose to designate ethics ambassadors in their different divisions or regions.<\/p>\n<p>Ethics ambassadors are often described as \u201cthe hands and feet of the ethics office\u201d. Their primary role is to be the \u2018go-to\u2019 person regarding ethics in their particular division, region, department, cluster or section of the organisation. In many cases the ethics office is small and does not have the capacity to disseminate ethics messages across the organisation, or to get a sense of the ethics issues in the departments across the organisation. The ethics ambassadors are advocates for the ethics office in their departments. They can spread messages or information from the ethics office to their units and can also then report back to the ethics office regarding ethics issues and concerns arising within their departments.[\/vc_column_text][vc_row_inner][vc_column_inner column_width_percent=&#8221;100&#8243; gutter_size=&#8221;0&#8243; override_padding=&#8221;yes&#8221; column_padding=&#8221;0&#8243; overlay_alpha=&#8221;50&#8243; radius=&#8221;lg&#8221; shift_x=&#8221;0&#8243; shift_y=&#8221;0&#8243; shift_y_down=&#8221;0&#8243; z_index=&#8221;0&#8243; medium_width=&#8221;7&#8243; mobile_width=&#8221;7&#8243; width=&#8221;1\/1&#8243; uncode_shortcode_id=&#8221;104290&#8243;][vc_single_image media=&#8221;160127&#8243; media_lightbox=&#8221;yes&#8221; media_width_percent=&#8221;100&#8243; shape=&#8221;img-round&#8221; radius=&#8221;lg&#8221; lb_video_advanced=&#8221;yes&#8221; lb_autoplay=&#8221;no&#8221; lb_muted=&#8221;no&#8221; uncode_shortcode_id=&#8221;512839&#8243;][\/vc_column_inner][\/vc_row_inner][vc_column_text uncode_shortcode_id=&#8221;171404&#8243;]<strong>Source: The Ethics Institute<\/strong>[\/vc_column_text][vc_column_text uncode_shortcode_id=&#8221;316337&#8243;]Ethics ambassadors are staff or people within different levels of the organisation who support the ethics office in addition to their regular jobs. Ethics ambassadors are not dedicated ethics staff; rather, they are informal promoters, advocates and guardians of the ethics in their particular division, region, department, cluster or section of the organisation. Ethics ambassadors support the ethics management function and report to it.<\/p>\n<p>Ethics ambassadors are generally nominated by their peers or their supervisors. Depending on the size of the organisation, there could be a number of ethics ambassadors appointed to assume their roles across the different divisions in an organisation.[\/vc_column_text][vc_row_inner][vc_column_inner column_width_percent=&#8221;100&#8243; gutter_size=&#8221;3&#8243; back_color=&#8221;color-152365&#8243; overlay_color=&#8221;color-xsdn&#8221; overlay_alpha=&#8221;60&#8243; radius=&#8221;lg&#8221; shift_x=&#8221;0&#8243; shift_y=&#8221;0&#8243; shift_y_down=&#8221;0&#8243; z_index=&#8221;0&#8243; medium_width=&#8221;0&#8243; mobile_width=&#8221;0&#8243; width=&#8221;1\/1&#8243; uncode_shortcode_id=&#8221;340778&#8243; back_color_type=&#8221;uncode-palette&#8221; overlay_color_type=&#8221;uncode-palette&#8221;][vc_custom_heading text_color=&#8221;color-165715&#8243; heading_semantic=&#8221;h6&#8243; text_size=&#8221;fontsize-160000&#8243; text_weight=&#8221;400&#8243; text_transform=&#8221;uppercase&#8221; text_space=&#8221;fontspace-210350&#8243; badge_style=&#8221;yes&#8221; back_color=&#8221;color-xsdn&#8221; radius=&#8221;xs&#8221; uncode_shortcode_id=&#8221;624820&#8243; back_color_type=&#8221;uncode-palette&#8221; text_color_type=&#8221;uncode-palette&#8221;]Additional Resource[\/vc_custom_heading][vc_column_text uncode_shortcode_id=&#8221;177249&#8243;]The Ethics Institute\u2019s <a href=\"https:\/\/www.tei.org.za\/wp-content\/uploads\/2021\/04\/Ethics-Ambassador-Handbook-E_book_V4.pdf\" target=\"_blank\" rel=\"noopener\">Ethics Ambassador Handbook<\/a> provides guidance to organisations on how to set up an ethics ambassador programme.[\/vc_column_text][\/vc_column_inner][\/vc_row_inner][\/vc_tab][vc_tab icon=&#8221;fa fa-arrow-right2&#8243; icon_position=&#8221;right&#8221; icon_size=&#8221;sm&#8221; gutter_size=&#8221;2&#8243; column_padding=&#8221;0&#8243; title=&#8221;Ethics Enablers&#8221; tab_id=&#8221;1671538525912-0-616728286254621758979986374&#8243; slug=&#8221;Ethics Enablers&#8221;][vc_column_text uncode_shortcode_id=&#8221;175531&#8243;]An ethics office cannot exist on its own. Building an ethical culture is a collective responsibility of all units across the organisation. The ethics office needs active support from other functions to achieve its mandate. As such, it is important that the ethics officer builds relationships with all units across the organisation and ensures that everyone understands the role and mandate of the ethics office and how it can be supported.<\/p>\n<p>Enabling partners is the term used to describe those units in the organisation who can contribute special skills and perform highly specific roles in the process of managing ethics. They act as a support partner for the ethics office.<\/p>\n<p>Ethics enablers are therefore internal support functions who collaborate with the ethics office to:<\/p>\n<ul>\n<li>Build core ethics into key HR, procurement, compliance, and training programmes or initiatives<\/li>\n<li>Monitor ethics performance in their functions and report on progress<\/li>\n<li>Help identify and manage ethics\u2011related risk in their functions.<\/li>\n<\/ul>\n<p>The following table from the TEI <a href=\"https:\/\/www.tei.org.za\/wp-content\/uploads\/2018\/10\/The-Ethics-Office-Handbook-sep-2018-REPROFIN_Upload-to-web-1October2018.pdf\" target=\"_blank\" rel=\"noopener\">Ethics Office Handbook<\/a> sets out some of the functions which typically enable the ethics function and their interface with the ethics office:[\/vc_column_text][vc_row_inner][vc_column_inner column_width_percent=&#8221;100&#8243; gutter_size=&#8221;0&#8243; override_padding=&#8221;yes&#8221; column_padding=&#8221;0&#8243; overlay_alpha=&#8221;50&#8243; radius=&#8221;lg&#8221; shift_x=&#8221;0&#8243; shift_y=&#8221;0&#8243; shift_y_down=&#8221;0&#8243; z_index=&#8221;0&#8243; medium_width=&#8221;7&#8243; mobile_width=&#8221;7&#8243; width=&#8221;1\/1&#8243; uncode_shortcode_id=&#8221;104290&#8243;][vc_column_text uncode_shortcode_id=&#8221;922953&#8243;]<\/p>\n<table class=\"general-table\">\n<thead>\n<tr>\n<th>Function<\/th>\n<th>Interface with the ethics office<\/th>\n<\/tr>\n<\/thead>\n<tbody>\n<tr>\n<td>Company secretariat<\/td>\n<td>\n<ul>\n<li>Clarifies the governing body\u2019s ethics responsibilities<\/li>\n<li>Ensures that ethics is included in governing body agendas<\/li>\n<li>Acts as custodian of corporate governance<\/li>\n<li>Often acts as custodian of the organisation&#8217;s code of ethics (or conduct)<\/li>\n<\/ul>\n<\/td>\n<\/tr>\n<tr>\n<td>Risk management<\/td>\n<td>\n<ul>\n<li>Collaborates with the ethics office to design, implement and maintain the organisational ethics risk management process<\/li>\n<li>Assigns risk owners responsible for managing ethics risks<\/li>\n<li>Monitors implementation of ethics risk mitigation measures<\/li>\n<\/ul>\n<\/td>\n<\/tr>\n<tr>\n<td>Internal audit<\/td>\n<td>\n<ul>\n<li>Provides information to the ethics office on cases of wrongdoing as identified<\/li>\n<li>Keeps the ethics office in the loop regarding the application and monitoring of controls<\/li>\n<li>Audits the adequacy and effectiveness of the ethics office and its programmes<\/li>\n<\/ul>\n<\/td>\n<\/tr>\n<tr>\n<td>Forensics<\/td>\n<td>\n<ul>\n<li>Collaborates with the ethics office in fraud prevention<\/li>\n<li>Provides information obtained from forensic investigation activities to inform the ethics office of ethics risks<\/li>\n<\/ul>\n<\/td>\n<\/tr>\n<tr>\n<td>Legal<\/td>\n<td>\n<ul>\n<li>Promotes organisational buy-in to policies through conveying the spirit of the law<\/li>\n<li>Aligns ethics-related documents and procedures to local and international laws and guidelines<\/li>\n<li>Ensures that ethics-related documents and procedures are devoid of legal risk<\/li>\n<\/ul>\n<\/td>\n<\/tr>\n<tr>\n<td>Compliance<\/td>\n<td>\n<ul>\n<li>Informs the ethics office of minimum standards for adherence to regulatory requirements<\/li>\n<\/ul>\n<\/td>\n<\/tr>\n<tr>\n<td>Corporate communication<\/td>\n<td>\n<ul>\n<li>Designs ethics communication strategies in conjunction with the ethics office<\/li>\n<li>Disseminates internal ethics-related information<\/li>\n<li>Conducts ethics communication campaigns<\/li>\n<li>Collaborates with the ethics office to manage critical incidents and to communicate on these fairly, accurately and timeously<\/li>\n<\/ul>\n<\/td>\n<\/tr>\n<tr>\n<td>Human resource management<\/td>\n<td>\n<ul>\n<li>Performs screening and selection of potential employees for integrity<\/li>\n<li>Makes ethical behaviour part of performance management<\/li>\n<li>Integrates ethics training in new employee induction<\/li>\n<li>Ensures that HR policies cater for ethics-related HR risks<\/li>\n<li>Ensures the ethical and consistent application of human resource policies, systems and procedures<\/li>\n<\/ul>\n<\/td>\n<\/tr>\n<tr>\n<td>Employment relations<\/td>\n<td>\n<ul>\n<li>Ensures compliance with human rights laws and codes<\/li>\n<li>Investigates ethics transgressions such as sexual harassment, conflicts of interest, and discrimination<\/li>\n<li>Ensures the fair treatment of employees at disciplinary hearings<\/li>\n<li>Consults with trade union representatives regarding ethics issues<\/li>\n<\/ul>\n<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<p>[\/vc_column_text][\/vc_column_inner][\/vc_row_inner][vc_column_text uncode_shortcode_id=&#8221;142140&#8243;]Ethics enablers can actively support the ethics function through conversations and joint planning. The ethics strategy and implementation plan are opportunities for the ethics offices and enabling functions to co-create how they can work together to implement ethics initiatives in the organisation.[\/vc_column_text][\/vc_tab][\/vc_tabs][\/vc_column][\/vc_row][vc_row][vc_column width=&#8221;1\/1&#8243;][uncode_block id=&#8221;159977&#8243;][uncode_block id=&#8221;159979&#8243;][\/vc_column][\/vc_row]<\/p>\n<\/div>","protected":false},"excerpt":{"rendered":"<p>Outlining the range of other role-players in an organisation who can support the ethics office.<\/p>\n","protected":false},"author":1,"featured_media":0,"parent":0,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"_swpsp_post_exclude":false,"footnotes":""},"class_list":["post-160136","page","type-page","status-publish","hentry"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v26.5 - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\r\n<title>Other role-players - Practical guide to managing ethics in the South African public sector<\/title>\r\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\r\n<link rel=\"canonical\" href=\"https:\/\/www.dpsa.gov.za\/ethicsofficerguide\/other-role-players\/\" \/>\r\n<meta property=\"og:locale\" content=\"en_US\" \/>\r\n<meta property=\"og:type\" content=\"article\" \/>\r\n<meta property=\"og:title\" content=\"Other role-players - 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