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Conditions of Service Documents

Circulars on this page Related pages on the DPSA website For enquiries:
Pension Matters and Medical Assistance:
  • Phopho Thwala tel: 012 - 336 1394
  • Gladys Nkosi tel: 012 - 336 1199
Housing Allowance, Leave of Absence, and other Conditions of Service:
  • Salome Motaung tel: 012 - 336 1072
  • Bossie Bosman: tel: 012 - 336 1255
PILIR:
  • Joey Hlongwane tel: 012 - 336 1115
Revision of allowances:
  • Salome Motaung tel: 012 - 336 1072

Financial manual

DPSA Financial Manual

The Financial Manual Letter, Directive and Amendments are included in one file, just click on the year below to access the manual.

Click here for the circularFinancial Manual
2011
  • For purposes of the calculation and application of allowances and benefits w.e.f. 1 July 2011
    • 2010
  • For purposes of the calculation and application of allowances and benefits w.e.f. 1 July 2010
    • 2009
  • For purposes of the calculation and application of allowances and benefits w.e.f. 1 July 2009
    • 2008
  • Remunerative allowances and benefits
    • 2007
  • For purposes of the calculation and application of allowances and benefits w.e.f. 1 July 2007
    • 2006
  • For purposes of the calculation and application of allowances and benefits w.e.f. 1 July 2006
    • 2005
  • For purposes of the calculation and application of allowances and benefits w.e.f. 1 July 2005
    • 2004
  • For purposes of the calculation and application of allowances and benefits w.e.f. 1 July 2004
    • 2003
  • For purposes of the calculation and application of remunerative allowances and benefits contained in public service co-ordinating bargaining council resolutions 3 of 1999, 7 of 2000, 9 and 10 of 2001, 6 of 2002 and 3 of 2003, w.e.f. 1 July 2003 w.e.f. 1 July 2003
    • 2002
  • For purposes of the calculation and application of remunerative allowances and benefits contained in public service co-ordinating bargaining council resolutions 3 of 1999, 7 of 2000, 9 and 10 of 2001 and 6 of 2002. Approved date of latest adjustments, 13 August 2002
    • 2001
  • For purposes of the calculation and application of remunerative allowances and benefits contained in public service Co-ordinating Bargaining Council Resolutions 3 of 1999, 7 of 2000 and 9 of 2001. Approved date of latest adjustments, 16 November 2001
    • 2000
  • For purposes of the calculation and application of remunerative allowances and benefits contained in resolutions 3 of 1999 and 7 of 2000. Approved date of latest adjustments, 14 February 2000
    • 1999
  • For purposes of the calculation and application of remunerative allowances and benefits contained in Resolution 3 of 1999. Approved date of latest adjustments, 14 October 1999

    • 2010 FIFA World Cup

    Click here for the circularConditions of service related issues regarding the 2010 FIFA World Cup
    5 May 2010Overtime and accommodation compensation rates payable to employees who render specific duties related to the 2010 FIFA world Cup
    30 April 2010Overtime and accommodation compensation rates payable to employees who render specific duties related to the 2010 FIFA world Cup
    8 April 20102010 World Cup: Guidelines on the management of working time, leave of absence and remunerative work outside public service employment
    16 September 20092010 World Cup soccer: Guidelines on the management of working time, leave of absence and remunerative work outside public service employment
    29 August 2008 Compensation rates for employees on level 1 to 12 or equivalent providing support at the SADC and African diaspora summits and other international summits and conferences, hosted locally

    Accommodation expenditure

    Click here for the circularOfficial visits abroad
    30 March 2012Revision of special daily allowances for official visits abroad
    31 March 2011Revision of special daily allowances for official visits abroad
    10 May 2010Revision of special daily allowances for official visits abroad
    7 September 2009Revision of special daily allowances for official visits abroad
    3 April 2009Revision of special daily allowances for official visits abroad
    5 September 2008Revision of special daily allowances for official visits abroad
    31 March 2008Revision of special daily allowances for official visits abroad
    9 January 2008Revision of special daily allowances for official visits abroad
    9 February 2007Revision of special daily allowances for official visits abroad
    11 August 2006Revision of subsistence allowance tariffs: Argentina, Croatia, Hungary, Romania, Pakistan, Mexico, Uganda, USA, Switzerland and Zimbabwe
    1 November 2005Revision of special daily allowances for official visits abroad
    Also see the Financial Manual for 2005
    11 November 2003Burundi
    11 November 2003Syria (Damascus)
    17 October 2003Laos and Mongolia
    30 April 2003 Cambodia and Myanmar (Burma)
    24 January 2003 Slovenia
    6 December 2002 Haiti 
    30 April 2002 Trinidad, Tabago
    8 July 2002 Burundi 
    23 May 2002 Vietnam
    8 April 2002 The Bahamas
    25 February 2002Special daily allowance for official visits abroad - Annexure
    11 February 2002 Payment of Subsistence Allowance and the tax implications thereof
    31 October 2001Payment of Subsistence Allowance and the tax implications thereof
    17 July 2001 Libya
    10 April 2001Kazakhstan
    21 February 2001Sri Lanka

    Housing

    Click here for the circularHome Owners Allowance Scheme
    13 December 2006Adjustment of the maximum and minimum housing allowance with effect from 1 January 2007
    19 June 2006Adjustment with effect from 1 July 2006
    28 September 2004Adjustment with effect from 1 October 2004
    28 June 2004Adjustment with effect from 1 July 2004
    12 March 2004Adjustment with effect from 1 April 2004
    6 December 2003Adjustment with effect from 1 January 2004
    22 September 2003Adjustment with effect from 1 October 2003
    19 June 2003Adjustment with effect from 1 July 2003
    24 March 2003Adjustment with effect from 1 April 2003
    10 December 2002Adjustment with effect from 1 January 2003
    30 September 2002Adjustment with effect from 1 October 2002
    15 July 2002Adjustment with effect from 1July 2002
    8 April 2002Adjustment with effect from 1 April 2002
    12 December 2001Adjustment with effect from 1 January 2002
    12 October 2001Adjustment with effect from 1 October 2001
    6 July 2001Adjustment with effect from 1 July 2001

    Click here for the circularState housing
    29 March 2012Income Tax: State & other housing
    17 April 2007Income Tax: State & other housing
    8 March 2006Income Tax: State & other housing
    24 July 2002State and other housing: Voetstoots and non standard housing
    3 May 2001State and other housing: Income Tax

    Also see PSCBC resolution 3 of 2002

    Click here for the circularHousing allowance
    2 November 2010Adjustment of housing allowance for employees in the public service
    21 August 2007Implementation of Resolution 1 of 2007: Revised determination on housing subsidy
    1 June 2007Revision of the maximum housing allowance with effect from 1 July 2007
    24 March 2007Adjustment of the maximum housing allowance with effect from 1 April 2007
    6 October 2006Adjustment of maximum housing allowance w.e.f. 1 October 2006
    10 April 2006Adjustment of maximum housing allowance with effect from 1 April 2006
    6 March 2006Adjustment of the minimum housing allowance and other challenges with the implementation of the new housing allowance scheme
    19 September 2005Adjustment of maximum housing allowance with effect from 1 October 2005
    16 September 2005Housing tenure
    11 August 2005Implementation of the housing allowance

  • See also Circular dated 22 March 2005

    		•
    21 June 2005Adjustment with effect from 1 July 2005
    20 April 2005Implementation of the housing allowance: Phase 2
    31 March 2005Adjustment with effect from 1 April 2005
    22 March 2005Implementation of the housing allowance: Phase 2

    See also these documents
    15 December 2004Adjustment with effect from 1 January 2005
    1 July 2004Improvement on conditions of service - Annexure J: Interim determination on housing

    See also PSCBC resolution 2 of 2004
    See also Salary adjustments - Remuneration policy

    Leave

    Click here for the circularLeave policy
    8 April 2010Conditions of service related issues regarding the 2010 FIFA World Cup please see the section below
    30 April 2010Overtime and accommodation compensation rates payable to employees who render specific duties related to the 2010 FIFA world Cup
    8 April 20102010 World Cup: Guidelines on the management of working time, leave of absence and remunerative work outside public service employment
    2 March 2010Date of implementation of the circular pertaining to issues emanating from the implementation of PSCBC Resolution 1 of 2007 - Formula to calculating unpaid leave
    30 July 2009Issues emanating from the implementation of PSCBC resolution 1 of 2007 - Formula to calculate unpaid leave
    8 July 2008Issues emanating from the implementation of PSCBC resolution 1 of 2007 Note: Also see, Human Resource Development documents page, circular "Determination on Conditions of Service of interns and learners" in the Public Service dated 3 May 2006
    18 December 2007The provisions related to leave is applicable Mutatis Mutandis to members of the Senior Management Services(SMS)
    21 August 2007Implementation of Resolution 1 of 2007: Revised determination on leave of absence
    28 March 2007Annual leave: Planning of annual leave and closure of offices during the festive season

    Note: This circular reference the following documents.
    17 May 2006Implementation of the Policy and Procedure on incapacity leave and ill-health retirement: Directive for the repeal of the Z1 and Z29 forms and implementation of the new Z1(a) form.

    5 December 2005Implementation of the policy and procedure on incapacity leave and ill-health retirement (hereafter referred to as PILIR) and amendment of the determination on leave of absence in the public service
    NOTE: Click here for the related PILIR - Policy and procedure on incapacity and ill health Documents
    10 November 2005Annual leave: Closure of offices during the festive period
    Also see circular below dated 6 December 2005
    23 March 2005Management of the intermittent use of normal sick leave: Introduction of the 8-week rule
    13 November 2003Directive on leave of absence in the public service as amended
    14 March 2002leave matters
    4 November 2002Acceptance of medical certificates
    22 October 2001Interruption of maternity leave
    6 December 2001Closure of offices during the festive period
    27 November 2001New leave form and 2001 cycle
    22 May 2001Amendment to the formula for leave discounting in terms of the long service award system.Part XXVIII of the PSCBC resolution 3 of 1999
    30 November 2000A Directive on leave of absence in the public service

    Local subsistence and camping allowance

    Click here for the circularLocal subsistence and camping allowance
    23 March 2012Annual revision of subsistence and camping allowances
    28 March 2011Annual revision of subsistence and camping allowances
    26 April 2010Annual revision of subsistence and camping allowances
    1 April 2009Annual revision of subsistence and camping allowances
    29 August 2008Compensation rates for employees on level 1 to 12 or equivalent providing support at the SADC and African diaspora summits and other international summits and conferences, hosted locally
    Note: This circular also applies to working time
    31 March 2008Annual revision of subsistence and camping allowances
    7 March 2007Annual revision of subsistence and camping allowances
    23 March 2006Adjustment with effect from 1 April 2006
    23 March 2005Adjustment with effect from 1 April 2005
    3 May 2004Adjustment with effect from 1 April 2004
    19 March 2003Adjustment with effect from 1 April 2003
    11 February 2003Payment of subsistence allowance and tax implications
    Annexure Income tax: revised policy for subsistence allowances
    1 April 2002Adjustment with effect from 1 April 2002
    6 April 2001Adjustment with effect from 1 April 2001

    Long Service

    Click here for the circularLong service recognition
    20 April 2012 Revision of the cash award: Long service recognition system

  • Circular
  • Determination on long service recognition in the public service levels 1 -12

    • 3 March 2011 Revision of the cash award: Long service recognition system

  • Circular
  • Determination on long service recognition in the Public Service

    • 24 March 2010 Revision of the cash award: Long service recognition system

  • Circular
  • Determination on long service recognition in the public service levels 1 -12

    • 1 April 2009 Revision of the cash award: Long service recognition system

  • Circular
  • Determination on long service recognition in the Public Service

    • 31 March 2008 Revision of the cash award for long service recognition system

  • Circular
  • Determination on long service recognition in the public service levels 1 -12

    • 28 March 2007Revision of the cash award: Long service recognition system

  • Determination on long service recognition in the public service levels 1 -12

    • 19 May 2006Revision of the cash award for long service recognition system

  • Determination on long service recognition in the public service levels 1 -12

    • 11 August 2005Extension of the current long service recognition benefit to employees of the Department of Correctional Services

  • Determination on long service recognition in the public service

    • 29 April 2005Revision of the cash award for long service recognition system

  • Directive on long service recognition in the public service levels 1 -12

    • 22 September 2003 Amendment to the long service recognition system
    25 February 2003Supply of wrist watches
    27 November 2002 Supply of wrist watches
    14 February 2002 Supply of wrist watches

    Medical assistance

    Click here for the circularMedical assistance
    28 February 2011Adjustment of Medical Aid subsidy for employees in the public service
    9 March 2010Adjustment of medical aid subsidy for employees in the public service
    19 February 2009Adjustment of Medical Aid subsidy for employees in the public service
    2 April 2008Adjustment of medical aid subsidy for employees in the public service
    21 August 2007Implementation of Resolution 1 of 2007: Revised determination on medical subsidy
    5 March 2007Medical assistance to health professionals who have to undergo community service
    29 September 2006Implementation of the determination on medical assistance in the Public Service
    1 September 2005Request for the information regarding the Government Employees Medical Scheme (GEMS)
    1 June 2003Research Report on the development of a closed medical scheme for public service employees: Executive summary
    24 August 2001Employer contribution to medical scheme
    15 December 2000Employer contribution to medical scheme membership fees payable by officials

    Resettlement expenditure

    Click here for the circularNew school books, uniforms and related costs
    17 August 2010Resettlement expenditure: New school books, uniforms and related costs
    8 March 2010Resettlement expenditure: New school books, uniforms and related costs
    18 January 2010Resettlement expenditure: New school books, uniforms and related costs
    20 October 2009Resettlement expenditure: New school books, uniforms and related costs
    17 June 2009Resettlement expenditure: New school books, uniforms and related costs
    1 April 2009Resettlement expenditure: New school books, uniforms and related costs
    22 January 2009Resettlement expenditure: New school books, uniforms and related costs
    16 September 2008Resettlement expenditure: New school books, uniforms and related costs
    13 June 2008Resettlement expenditure: New school books, uniforms and related costs
    31 March 2008Resettlement expenditure: New school books, uniforms and related costs
    9 January 2008Resettlement expenditure: New school books, uniforms and related costs
    14 September 2007Resettlement expenditure: New school books, uniforms and related costs
    1 June 2007Resettlement expenditure: New school books, uniforms and related costs
    28 March 2007Resettlement expenditure: New school books, uniforms and related costs
    5 December 2006Adjustment with effect from 1 January 2007
    5 September 2006Adjustment with effect from 1 October 2006
    29 May 2006Adjustment with effect from 1 July 2006
    23 March 2006Adjustment with effect from 1 April 2006
    3 January 2006Adjustment with effect from 1 January 2006
    7 September 2005Adjustment with effect from 1 October 2005
    9 June 2005Adjustment with effect from 1 July 2005
    31 March 2005Adjustment with effect from 1 April 2005
    15 December 2004Adjustment with effect from 1 January 2005
    28 September 2004Adjustment with effect from 1 October 2004
    28 June 2004Adjustment with effect from 1 July 2004
    24 March 2004Adjustment with effect from 1 April 2004
    19 December 2003Adjustment with effect from 1 January 2004
    22 September 2003Adjustment with effect from 1 October 2003
    27 June 2003Adjustment with effect from 1 July 2003
    25 March 2003Adjustment with effect from 1 April 2003
    6 January 2003 Adjustment with effect from 1 January 2003
    20 September 2002 Adjustment with effect from 1 October 2002
    1 July 2002 Adjustment with effect from 1 July 2002
    4 April 2002 Adjustment with effect from 1 April 2002
    7 December 2001Adjustment with effect from 1 January 2002

    Working time

    Click here for the circular
    29 November 2011Determination on working time
    20 January 2011Determination on working time
    24 November 2010Compesation for ordinary work and/or overtime on public holidays
    8 April 2010Conditions of service related issues regarding the 2010 FIFA World Cup please see the section below
    8 October 2009Adjustment of the basic salary for the calculation of overtime in terms of the determination on working time
    29 August 2008 Compensation rates for employees on level 1 to 12 or equivalent providing support at the SADC and African diaspora summits and other international summits and conferences, hosted locally
    Note: This circular also applies to local subsistence allowance
    28 July 2008Adjustment of the basic salary for the calculation of overtime in terms of the determination on working time
    8 November 2007 Interpretation on Payment of Commuted Overtime in terms of Resolution 1 of 2007
    21 August 2007Implementation of Resolution 1 of 2007: Revised Determination on Medical Subsidy; Revised Determination on Leave on Absence; Revised Determination on Housing; and the New Determination on Working Time

    Pensions

    Click here for the circularPensions
    2 February 2010Implementation of the project to address previous discriminatory pension practices in the Government Employees Pension Fund (GEPF)
    24 August 2009Implications of employees resigning from the Government Employees Pension Fund in order to access pension benefits when transferring from one state department to another
    23 July 2008Interpretation of Section 16(6) of Public Service Act 1994, as amended by act 30 of 2007
    24 April 2008Recognition of service in the former non-statutory forces pensionable service in the government employees pension fund (GEPF)
    25 May 2007Recognition of service in the former non-statutory forces (NSF) as pensionable service in the government employees pension fund
    10 November 2005Recognition of Service in the former non-statutory forces as pensionable service in the government employees pension fund
    Also see circular below dated 24 June 2005
    24 June 2005Recognition of service in the former non-statutory forces as pensionable service in the government employees pension fund
    Also see circular below dated 13 January 2005
    13 January 2005Recognition of Service in the former non-statutory forces as pensionable service in the government employees pension fund
    N.B. Departments who require a list of possible eligible employees and former employees can obtain a copy by sending a request to Jenny Combrink
    9 July 2004Guide for public servants on legal adoption
    16 November 2001Officials dismissed during the 1991 Ciskei industrial strike action

    Severance packages

    Click here for the circularMeasures for the treatment of personnel of termination of service
    30 June 2006 Revised Determination on employee-initiated severance package for employees in the Public Service

    The following forms can be accessed from the GEPF website ( http://www.gepf.gov.za/forms.html )

    16 January 2006 Introduction of an Employee-initiated severance package (EISP) for employees in the Public Service

    NOTE : Please see revised circular dated 30 June 2006 above

    Circulars Issued by Treasury
    1 November 2002Payment of Severance Packages and Resettlement expenditure under framework agreement of the transformation and restructuring of the public service
    25 January 2002Termination of voluntary severance package (VSP)

    Transport between residence and place of work

    Click here for the circularTransport between residence and place of work
    18 November 2002Revised Monthly Tariffs with effect from 1 October 2002 (Annexure)
    12 July 2002 Revised monthly tariffs with effect from 1 October 2000 and October 2001
    25 May 2000Revised monthly tariffs with effect from 1 October 1999

    Policy and procedure on incapacity and ill health (PILIR)

    PILIR
    1 April 2009Policy and procedure on Incapacity Leave and Ill-health Retirement (PILIR)

    27 June 2008Policy on Incapacity Leave and Ill-health Retirement (PILIR) : Decentralisation

    26 June 2007Sick leave brochure

    9 May 2007Implementation of the policy and procedure on Incapacity Leave and Ill-health Retirement :: Signing off of sign off/check sheets for invoicing purposes and the application of the unique case number

    23 November 2006Implementation of the policy and procedure on Incapacity Leave and Ill-health Retirement (PILIR)

    31 July 2006Implementation of the policy and procedure on Incapacity Leave and Ill-health Retirement (PILIR): Invoicing Process

    6 June 2006 Implementation of the Policy and Procedure on Incapacity Leave and Ill-health Retirement (PILIR): Introduction to amended Annexures NOTE: Click here for the related Leave Policy circular date 5 Dec 2005
    17 May 2006Implementation of the Policy and Procedure on incapacity leave and ill-health retirement: Directive for the repeal of the Z1 and Z29 forms and implementation of the new Z1(a) form.

    5 December 2005 Please see updated circular above dated 6 June 2006
    PILIR - Policy and procedure on incapacity leave and ill-health retirement
    • Circular
    • Annexure A: Application Form for Temporary Incapacity Leave Short Periods
    • Annexure B: Application Form for Temporary Incapacity Leave Long Periods
    • Annexure C: Example of pro forma letter on the conditional granting of temporary incapacity leave
    • Annexure D: Example of pro forma letter on the outcome of the Employer ’s investigation
    • Annexure E: Head of Department’s Report To Health Risk Manager For Ill-Health Retirement
    • Annexure F: Shortened Application Form For Ill-Health Retirement
    • Annexure G: Guidelines For Incapacity Assessment
    • Annexure H: Pledge of Confidentiality
    NOTE: Click here for the related Leave Policy circular date 5 Dec 2005

    Other

    Click here for the circularOther
    5 January 2012Appointment of Ipsos Markinor to conduct market survey in the public service

  • Circular: dated 5 January 2012

    • 8 April 20102010 World cup: Guidelines on the management of working time, leave of absence and remunerative work outside public service employment
    19 August 2005Guidelines on the application of the compensation for occupational injuries and diseases Act no 130 of 1993 (COIDA) in the Public Service

  • A guide for government departments

    • 4 December 2003Registration of spouses/life partners
    2 August 2002Definition of spouse for purposes of service benefits, worker compensation and worker facility
    28 June 2002Guidelines for the adoption of policies on the official utilisation of cell phones in the public service
    11 September 2001Compensation for casual employees for public holidays
    14 March 2002Awarding of free return flights
     























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