Grassroots - A guide for communities about community development workers

Conditions of Service Documents

Circulars on this page

Accommodation expenditure
- Official visits abroad
Housing

Home owners allowance scheme
State housing
Housing allowance

New school books, uniforms and related costs

Working time
Pensions
Severance packages
Transport between residence and place of work
Policy and procedure on incapacity and ill health (PILIR)
Other

Related pages on the DPSA website

For enquiries

Send an e-mail to: COSenquiries@dpsa.gov.za
OR
telephone one of the under-mentioned officials

Pension Matters and Medical Assistance:

Phopho Thwala tel: 012 - 336 1394
Gladys Nkosi tel: 012 - 336 1199

Housing Allowance, Leave of Absence, and other Conditions of Service:

Kaajal Soorju tel: 012 - 336 1086
Mano Reddy tel: 012 - 336 1096
Sydwell Mashele tel: 012 - 336 1026
Melanie Abbott tel: 012 - 336 1067
Salome Motaung tel: 012 - 336 1072
Bossie Bosman: tel: 012 - 336 1255

PILIR:

Joey Hlongwane tel: 012 - 336 1115

Revision of allowances:

Mano Reddy tel: 012 - 336 1096
Salome Motaung tel: 012 - 336 1072

Accommodation expenditure

Click here for the circular	Official visits abroad
31 March 2008	Revision of special daily allowances for official visits abroad Circular Annexure A
9 January 2008	Revision of special daily allowances for official visits abroad
9 February 2007	Revision of special daily allowances for official visits abroad
11 August 2006	Revision of subsistance allowance tariffs: Argentina, Croatia, Hungary, Romania, Pakistan, Mexico, Uganda, USA, Switzerland and Zimbabwe
1 November 2005	Revision of special daily allowances for official visits abroad Also see the Financial Manual for 2005
11 November 2003	Burundi
11 November 2003	Syria (Damascus)
17 October 2003	Laos and Mongolia
30 April 2003	Cambodia and Myanmar (Burma)
24 January 2003	Slovenia
6 December 2002	Haiti
30 April 2002	Trinidad, Tabago
8 July 2002	Burundi
23 May 2002	Vietnam
8 April 2002	The Bahamas
25 February 2002	Special daily allowance for official visits abroad - Annexure
11 February 2002	Payment of Subsistence Allowance and the tax implications thereof
31 October 2001	Payment of Subsistence Allowance and the tax implications thereof
17 July 2001	Libya
10 April 2001	Kazakhstan
21 February 2001	Sri Lanka

Housing

Click here for the circular	Home Owners Allowance Scheme
13 December 2006	Adjustment of the maximum and minimum housing allowance with effect from 1 January 2007
19 June 2006	Adjustment with effect from 1 July 2006
28 September 2004	Adjustment with effect from 1 October 2004
28 June 2004	Adjustment with effect from 1 July 2004
12 March 2004	Adjustment with effect from 1 April 2004
6 December 2003	Adjustment with effect from 1 January 2004
22 September 2003	Adjustment with effect from 1 October 2003
19 June 2003	Adjustment with effect from 1 July 2003
24 March 2003	Adjustment with effect from 1 April 2003
10 December 2002	Adjustment with effect from 1 January 2003
30 September 2002	Adjustment with effect from 1 October 2002
15 July 2002	Adjustment with effect from 1July 2002
8 April 2002	Adjustment with effect from 1 April 2002
12 December 2001	Adjustment with effect from 1 January 2002
12 October 2001	Adjustment with effect from 1 October 2001
6 July 2001	Adjustment with effect from 1 July 2001

Click here for the circular	State housing
17 April 2007	Income Tax: State & other housing
8 March 2006	Income Tax: State & other housing
24 July 2002	State and other housing: Voetstoots and non standard housing
3 May 2001	State and other housing: Income Tax
Also see PSCBC resolution 3 of 2002

Click here for the circular	Housing allowance
21 August 2007	Implementation of Resolution 1 of 2007: Revised determination on housing subsidy
1 June 2007	Revision of the maximum housing allowance with effect from 1 July 2007
24 March 2007	Adjustment of the maximum housing allowance with effect from 1 April 2007
6 October 2006	Adjustment of maximum housing allowance w.e.f. 1 October 2006
10 April 2006	Adjustment of maximum housing allowance with effect from 1 April 2006
6 March 2006	Adjustment of the minimum housing allowance and other challenges with the implementation of the new housing allowance scheme
19 September 2005	Adjustment of maximum housing allowance with effect from 1 October 2005
16 September 2005	Housing tenure
11 August 2005	Implementation of the housing allowance See also Circular dated 22 March 2005
21 June 2005	Adjustment with effect from 1 July 2005
20 April 2005	Implementation of the housing allowance: Phase 2
31 March 2005	Adjustment with effect from 1 April 2005
22 March 2005	Implementation of the housing allowance: Phase 2 See also these documents Determination on housing Guide for employees to access the housing allowance scheme
15 December 2004	Adjustment with effect from 1 January 2005
1 July 2004	Improvement on conditions of service - Annexure J: Interim determination on housing
See also PSCBC resolution 2 of 2004 See also Salary adjustments - Remuneration policy

Leave

Click here for the circular	Leave policy
18 December 2007	The provisions related to leave is applicable Mutatis Mutandis to memebers of the Senior Management Services(SMS)
21 August 2007	Implementation of Resolution 1 of 2007: Revised determination on leave of absence
28 March 2007	Annual leave: Planning of annual leave and closure of offices during the festive season Note: This circular reference the following documents. 6 December 2001 - Closure of offices during the festive period 10 November 2005 - Annual leave: Closure of offices during the festive period
17 May 2006	Implementation of the Policy and Procedure on incapacity leave and ill-health retirement: Directive for the repeal of the Z1 and Z29 forms and implementation of the new Z1(a) form.
5 December 2005	Implementation of the policy and procedure on incapacity leave and ill-health retirement (hereafter refered to as PILIR) and amendmend of the determiniation on leave of absence in the public service Determination on leave in the Public Service NOTE: Click here for the related PILIR - Policy and procedure on incapacity and ill health Documents
10 November 2005	Annual leave: Closure of offices during the festive period Also see circular below dated 6 December 2005
23 March 2005	Management of the intermittant use of normal sick leave: Introduction of the 8-week rule
13 November 2003	Directive on leave of absence in the public service as amended
14 March 2002	leave matters
4 November 2002	Acceptance of medical certificates
22 October 2001	Interruption of maternity leave
6 December 2001	Closure of offices during the festive period
27 November 2001	New leave form and 2001 cycle
22 May 2001	Amendment to the formula for leave discounting in terms of the long service award system.Part XXVIII of the PSCBC resolution 3 of 1999
30 November 2000	A Directive on leave of absence in the public service

Local subsistence and camping allowance

Click here for the circular	Local subsistance and camping allowance
31 March 2008	Annual revision of subsistance and camping allowances
7 March 2007	Annual revision of subsistance and camping allowances
23 March 2006	Adjustment wih effect from 1 April 2006
23 March 2005	Adjustment wih effect from 1 April 2005
3 May 2004	Adjustment wih effect from 1 April 2004
19 March 2003	Adjustment wih effect from 1 April 2003
11 February 2003	Payment of subsistence allowance and tax implications Annexure Income tax: revised policy for subsistence allowances
1 April 2002	Adjustment wih effect from 1 April 2002
6 April 2001	Adjustment wih effect from 1 April 2001

Long Service

Click here for the circular	Long service recognition
31 March 2008	Revision of the cash award for long service recognition system Circular Determination on long service recognition in the public service levels 1 -12
28 March 2007	Revision of the cash award: Long service recognition system Determination on long service recognition in the public service levels 1 -12
19 May 2006	Revision of the cash award for long service recognition system Determination on long service recognition in the public service levels 1 -12
11 August 2005	Extension of the current long service recognition benefit to employees of the Department of Correctional Services Determination on long service recognition in the public service
29 April 2005	Revision of the cash award for long service recognition system Directive on long service recognition in the public service levels 1 -12
22 September 2003	Amendment to the long service recognition system
25 February 2003	Supply of wrist watches
27 November 2002	Supply of wrist watches
14 February 2002	Supply of wrist watches

Medical assistance

Click here for the circular	Medical assistance
2 April 2008	Ajustment of medical aid subsidy for employees in the public service Circular Determination on medical assistance for the public service
21 August 2007	Implementation of Resolution 1 of 2007: Revised determination on medical subsidy
5 March 2007	Medical assistance to health professionals who have to undergo community service
29 September 2006	Implementation of the determination on medical assistance in the Public Service Circular Determination on medical assistance in the Public Service
1 September 2005	Request for the information regarding the Government Employees Medical Scheme (GEMS) Letter from the Minister : Implementation of the Government Employees Medical Scheme Presentation by the DG for DPSA : GEMS Industry briefing Summary of benefits Rules for GEMS
1 June 2003	Research Report on the development of a closed medical scheme for public service employees: Executive summary
24 August 2001	Employer contribution to medical scheme
15 December 2000	Employer contribution to medical scheme membership fees payable by officials

Resettlement expenditure

Click here for the circular	New school books, uniforms and related costs
13 June 2008	Resettlement expenditure: New school books, uniforms and related costs
31 March 2008	Resettlement expenditure: New school books, uniforms and related costs
9 January 2008	Resettlement expenditure: New school books, uniforms and related costs
14 September 2007	Resettlement expenditure: New school books, uniforms and related costs
1 June 2007	Resettlement expenditure: New school books, uniforms and related costs
28 March 2007	Resettlement expenditure: New school books, uniforms and related costs
5 December 2006	Adjustment with effect from 1 January 2007
5 September 2006	Adjustment with effect from 1 October 2006
29 May 2006	Adjustment with effect from 1 July 2006
23 March 2006	Adjustment with effect from 1 April 2006
3 January 2006	Adjustment with effect from 1 January 2006
7 September 2005	Adjustment with effect from 1 October 2005
9 June 2005	Adjustment with effect from 1 July 2005
31 March 2005	Adjustment with effect from 1 April 2005
15 December 2004	Adjustment with effect from 1 January 2005
28 September 2004	Adjustment with effect from 1 October 2004
28 June 2004	Adjustment with effect from 1 July 2004
24 March 2004	Adjustment with effect from 1 April 2004
19 December 2003	Adjustment with effect from 1 January 2004
22 September 2003	Adjustment with effect from 1 October 2003
27 June 2003	Adjustment with effect from 1 July 2003
25 March 2003	Adjustment with effect from 1 April 2003
6 January 2003	Adjustment with effect from 1 January 2003
20 September 2002	Adjustment with effect from 1 October 2002
1 July 2002	Adjustment with effect from 1 July 2002
4 April 2002	Adjustment with effect from 1 April 2002
7 December 2001	Adjustment with effect from 1 January 2002

Working time

Click here for the circular

8 November 2007

Interpretation on Payment of Commuted Overtime in terms of Resolution 1 of 2007

21 August 2007

Implementation of Resolution 1 of 2007: Revised Determination on Medical Subsidy; Revised Determination on Leave on Absence; Revised Determination on Housing; and the New Determination on Working Time

Determination on working time in the Public Service - See above 8 November 2007 for amended determination
Code of good practice on the arangement of working time - Note same as above dated 8 November 2007

Note: See also

Revised Determination on Medical Subsidy - Dated: 29 September 2006
Revised Determination on Leave on Absence - Dated: 5 December 2005
Revised Determination on Housing - Dated: 22 March 2005

Pensions

Click here for the circular	Pensions
24 April 2008	Recognition of service in the former non-statutory forces pensionable service in the government employees pension fund (GEPF)
25 May 2007	Recognition of service in the former non-statutory forces (NSf) as pensionable service in the government employees pension fund
10 November 2005	Recognition of Service in the former non-statutory forces as pensionable service in the government employees pension fund Also see circular below dated 24 June 2005
24 June 2005	Recognition of service in the former non-statutory forces as pensionable service in the government employees pension fund Also see circular below dated 13 January 2005
13 January 2005	Recognition of Service in the former non-statutory forces as pensionable service in the government employees pension fund N.B. Departments who require a list of possible eligible employees and former employees can obtain a copy by sending a request to Jenny Combrink
9 July 2004	Guide for public servants on legal adoption
16 November 2001	Officials dismissed during the 1991 Ciskei industrial strike action

Severance packages

Click here for the circular	Measures for the treatment of personnel of termination of service
30 June 2006	Revised Determination on employee-initiated severance package for employees in the Public Service Circular Determination on the introduction of an employee-initiated severance package for the Public Service Annexure A - Process form: Application for employee-initiated severance package Withdrawal form Z102 Choice form for severance package State subsidised medical contribution Banking details form Z894 Transfer to another approved fund form Z1525 Update personal particulars of member form Z864 Frequently asked questions on the Employee-initiated Severance Package
16 January 2006	Introduction of an Employee-initiated severance package (EISP) for employees in the Public Service NOTE : Please see revised circular dated 30 June 2006 above Circulars Issued by Treasury 3 February 2006 : Processes within the GEPF in terms of severance packages 24 February 2006 : Severance Packages: Additional Liability on the GEPF
1 November 2002	Payment of Severance Packages and Resettlement expenditure under framework agreement of the transformation and restructuring of the public service
25 January 2002	Termination of voluntary severance package (VSP)

Transport between residence and place of work

Click here for the circular	Transport between reseidence and place of work
18 November 2002	Revised Monthly Tariffs with effect from 1 October 2002 (Annexure)
12 July 2002	Revised monthly tariffs with effect from 1 October 2000 and October 2001
25 May 2000	Revised monthly tariffs with effect from 1 October 1999

Policy and procedure on incapacity and ill health (PILIR)

	PILIR
26 June 2007	Sick leave brochure Afrikaans English Isindebele IsiXhosa isiZulu Sepedi Sesotho Setswana Siswati Tshivenda Xitsonga
9 May 2007	Implementation of the policy and procedure on Incapacity Leave and Ill-health Retirement :: Signing off of sign off/check sheets for invoicing purposes and the application of the unique case number Circular
23 November 2006	Implementation of the policy and procedure on Incapacity Leave and Ill-health Retirement (PILIR) Departmental reporting template
31 July 2006	Implementation of the policy and procedure on Incapacity Leave and Ill-health Retirement (PILIR): Invoicing Process Circular Invoicing and Payment for services delivered related to PILIR guide Case register example
6 June 2006	Implementation of the Policy and Procedure on Incapacity Leave and Ill-health Retirement (PILIR): Introduction to ammended Annexures Circular Annexure A: Application Form for Temporary Incapacity Leave Short Periods Annexure B: Application Form for Temporary Incapacity Leave Long Periods Annexure C: Application Form for Temporary incapacity leave - Pro forma letter Annexure D: Application Form for Temporary incapacity leave - Pro forma letter Annexure E: Head of Department’s Report To Health Risk Manager For Ill-Health Retirement Annexure F: Shortened Application Form For Ill-Health Retirement Annexure G: Guidelines For Incapacity Assessment Annexure H: Pledge of Confidentiality NOTE: Click here for the related Leave Policy circular date 5 Dec 2005
17 May 2006	Implementation of the Policy and Procedure on incapacity leave and ill-health retirement: Directive for the repeal of the Z1 and Z29 forms and implementation of the new Z1(a) form.
5 December 2005	Please see updated circular above dated 6 June 2006 PILIR - Policy and procedure on incapacity leave and ill-health retirement Circular Annexure A: Application Form for Temporary Incapacity Leave Short Periods Annexure B: Application Form for Temporary Incapacity Leave Long Periods Annexure C: Example of pro forma letter on the conditional granting of temporary incapacity leave Annexure D: Example of pro forma letter on the outcome of the Employer ’s investigation Annexure E: Head of Department’s Report To Health Risk Manager For Ill-Health Retirement Annexure F: Shortened Application Form For Ill-Health Retirement Annexure G: Guidelines For Incapacity Assessment Annexure H: Pledge of Confidentiality NOTE: Click here for the related Leave Policy circular date 5 Dec 2005

Other

Click here for the circular	Other
19 August 2005	Guidelines on the application of the compensation for occupational injuries and diseases Act no 130 of 1993 (COIDA) in the Public Service A guide for government departments
4 December 2003	Registration of spouses/life partners
2 August 2002	Definition of spouse for purposes of service benefits, worker compensation and worker facility
28 June 2002	Guidelines for the adoption of policies on the official utilisation of cell phones in the public service
11 September 2001	Compensation for casual employees for public holidays
14 March 2002	Awarding of free return flights